MINUTES
SELECTMEN’S MEETING
GRIFFIN ROOM, TOWN HALL
MONDAY, DECEMBER 11, 2006
7:00 P.M.
SELECTMEN PRESENT: Cole, Marsland, McManus, Piekarski, Wilkins
SELECTMEN ABSENT: None
OTHERS PRESENT: Town Administrator James Merriam, Chief Remillard, Deputy Chief Flynn, Judy Ford, Marcy Ford, Ray Jefferson, and others.
MEETING CALLED TO ORDER at 7:00 p.m. by Chairman Wilkins.
WEEKLY BRIEFING
No one appeared before the Board.
PUBLIC INFORMATION
No one appeared before the Board.
CONSENT AGENDA
A. Approve 2007 Annual General License Renewals & New License
B. Approve 2007 Annual Liquor License Renewals
C. Minutes –
1. November 20, 2006 Regular Meeting
2. March 27, 2006 Regular Meeting
Mr. McManus motioned approval of the items on the Consent Agenda and the recommended actions. Mr. Cole seconded the motion. Mr. Marsland asked to remove the minutes of March 27, 2006 from the Consent Agenda as he was not a Selectman at the time. Mr. McManus amended his motion to include everything but Item C2. The motion carried by a unanimous vote.
Mr. McManus motioned approval of the minutes of March 27, 2006. Mr. Cole seconded the motion. Mr. Marsland abstained from the vote and the motion carried by a 4-0-1 vote.
ACTION ITEMS
A. Request by NStar to install 2 poles on Route 39 to support 2 existing poles
Mr. Cole motioned approval of the request for the purpose of discussion. Mr. Marsland seconded the motion. Mr. Piekarski noted that on the map the poles still appear to be in the middle of the road and he is not satisfied with the information provided. Mr. McManus stated that Queen Anne Road had been reconfigured many years ago and he felt the map should reflect the current layout. Mr. Merriam agreed to obtain a more accurate map. Mr. Piekarski added that he would like clarity on the need for the poles. Mr. McManus voted in favor of the motion in order to allow reconsideration at a future meeting. The motion carried voted by a 1-4-0 vote.
B. Resignation of Betty Pino from the Historical Commission
Mr. Cole motioned to accept the resignation regrettably and send a letter of thanks. Mr. McManus seconded the motion. The motion carried by a unanimous vote.
C. Appointments – Fire Department
1. Captain Robert Johnson (to replace retired Capt. Henry Jessop):
§ Right-To-Know Coordinator for Hazardous Materials
§ Municipal Coordinator for Toxic Waste
Mr. McManus motioned to appoint Captain Robert Johnson as the Right-To-Know Coordinator for Hazardous Materials and the Municipal Coordinator for Toxic Waste replacing Captain Henry Jessop. Mr. Cole seconded the motion. Chief Remillard recommended that Board make the appointment. The motion carried by a unanimous vote.
2. Disability Rights Committee
Mr. McManus motioned to appoint Terry Canavan to the Disability Rights Committee to a vacancy that expires June 30, 2007. Mr. Cole seconded the motion. Mr. Piekarski abstained from the vote noting that he did not have prior knowledge on the candidates in his packet. The motion carried by a 4-0-1 vote.
3. Voter Information Committee
Mr. McManus motioned to appoint Peggy Rose to an indefinite term on the Voter Information Committee. Mr. Cole seconded the motion and the motion carried by a unanimous vote.
DISCUSSION ITEMS
A. Friends of the South Harwich Meeting House annual progress report
Judy Ford outlined the group’s activities for the year and distributed their financial report. She also outlined their upcoming fundraising events and described the work done on the building as well as work planned to be done. The Board thanked Mrs. Ford and the group for their efforts.
B. Request by Police Station Building Committee regarding Project Manager Contract
Mr. Jefferson gave background on the State requirement for a professional Project Manager or Construction Manager-At-Risk for all municipal building projects. He explained that an RFP was sent out in September and as a result of that process the Designer Review Committee has selected Construction Management Services Corp. to be the Project Manager for the Police Station project. Mr. Jefferson noted that the Police Station Building Committee has been working with Construction Management Services in drafting the contract before the Board using the contract of the Town of Dennis as a baseline. He explained that Phase I of the project is where the Project Manager works with the Building Committee in selecting the architect and they will be hearing presentations from the architect this Friday. He
added that Phase II is where the Project Manager works with the architect in ensuring that the architect produces a set of drawings and a building that meets the requirements of the Town, Building Committee and everyone associated with the project. He introduced Jim Byrnes and Paul Griffin of Construction Management Services. Mr. Jefferson mentioned that Phase I and II will be going to Town Meeting this year at a cost of $40,000 with Phase III going to Town Meeting in 2008. Mr. Jefferson, Mr. Byrnes and Mr. Griffin answered questions from the Board regarding the difference between a professional Project Manager and Construction Manager-At-Risk as well as specific details of the contract. Mr. Merriam stated that the language talks about the three phases with Phase I at $0 and Phase II at $40,000 and the way the draft is written the Board would be awarding all 3 phases and then if Town Meeting did not appropriate the $227,000 for Phase III the
contract would terminate. He stated that the Board is not in a position to award Phase II until Town Meeting vote. Mr. Griffin pointed out that they are investing significant time and energy up front and added that the Board would be having the same problem with the architect as well. He recommended that the Board work with Town Counsel to come up with some agreeable language.
Mr. Merriam suggested adding clarifying language to sections 6.4 and 6.5. Mr. McManus pointed out to Mr. Jefferson that the language on page 2 does not consider that the Board stated that even though they decided they want to move toward a joint dispatch center they also indicated that they want the Committee to look into sharing as many other facilities as seems appropriate. He suggested broader language as follows: “It should be adjacent to the existing police station and joined to the existing fire station to facilitate the sharing of appropriate facilities including but not limited to a joint dispatch center.” Mr. Jefferson agreed and Mr. McManus stated that he would write up appropriate language. Mr. McManus urged that existing facilities not be duplicated.
Mr. Piekarski motioned to send the document to the Town Administrator and have him consult with Town Counsel and the Town Accountant and bring back his recommendation to the Board. Mr. Marsland seconded the motion and the motion carried unanimously.
SELECTMEN’S REPORT
Chairman Wilkins reported on the upcoming flu clinic and shared the report “Aging in Place on Cape Cod” as a possible future agenda item.
Mr. Piekarski commented that he supports doing away with the Board of Selectmen’s office if there is a need for additional meeting space. He added that he thinks the Board can work toward meeting every other week noting that they need to allow the Town Administrator to perform his job and not get involved in everything as they have in the past. Mr. Piekarski also pointed out that they have not taken a vote on the retirement health insurance benefits yet. Mr. Marsland agreed that a common desk and a file cabinet would be sufficient for the Selectmen. Mr. Cole also agreed that he could do without all the space as well. He also suggested that the Board consider having shorter meetings on a weekly basis. Mr. McManus cautioned that if the Selectmen’s Office became a meeting
room, the only access to it would be through the area where the Administrative Secretaries work and that normally the office is locked when they are not present. The Board agreed that there could be other ways to configure the office.
ADJOURNMENT
Mr. Cole moved to adjourn at 8:45 p.m. Mr. Piekarski seconded the motion and the motion carried unanimously.
Respectfully submitted,
Ann Steidel
Recording Secretary
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